Trigger personalised physical letters at scale without going to the post office from a centralised online dashboard.
Trusted by 1000+ Customers
Send Letters From Anywhere, Anytime Without Overhead Burdens
Empower all teams to draft and mail letters from a cloud-based infrastructure.
No Physical Overhead
Say goodbye to managing expensive hardware, printer availability, sorting, and inserting to save time and resources.
Enable Collaboration
Support distributed or remote teams to work collaboratively on letters from a centralised dashboard, ending silos.
Instant Fulfilment
No need to use manual workflows or juggle between multiple vendors to fulfil letter printing and mailing operations
Improve Deliverability
Access built-in AMAS-certified address verification tools to validate addresses before mailing letters to recipients.
Reduce Data-Entry Errors
Connect PostGrid with existing tech solutions to sync data in real-time for letters, stopping manual entries and errors.
Workflow Automation
Automate letter printing and mailing based on conditional logic, variables, and events without any manual intervention.
On-Demand Scalability
Scale low or high-volume letter mailing according to unique requirements without additional resources or bottlenecks.
Easy Personalisation
Merge variables to autopopulate recipient-specific information and personalise letters dynamically without much effort.
How to Print and Mail Letters in 3 Simple Steps
Straightforward process designed for everyday users with no technical expertise.
01
Upload or Create the Letter
Use the built-in HTML editor to create the letter or upload existing PDF templates directly into the dashboard.
02
Select the Recipients
Upload entire spreadsheets of contacts in CSV format or manually enter individual recipient details to send the letter.
03
Send and Track
Hit the send button to initiate the physical fulfilment process and track delivery progress with Australia Post tracking.
Delivered By Royal Mail
National and international letter fulfilment by the country’s most reliable postal carrier.
Send letters via Australia Post Regular, Priority, Express Post, or Promo Post with options for Registered Post or Signature on Delivery.
Capabilities That Take Letter-Sending Experience to the Next Level
Cutting-edge features especially designed for engineering, operations, accounting, and compliance teams.
Built-In Template Editor
Access the HTML editor to personalise letter templates with custom logos, colours, fonts, and layouts.
Per-Piece Tracking
Monitor delivery statuses of individual letters with Australia Post 4-state barcode (APC) tracking.
Native Integrations
Connect PostGrid with existing tech stacks or workflows to sync letter data in real-time without coding.
Variable Data Printing (VDP)
Dynamically personalise individual letters by merging custom variables without any manual effort.
Role-Based Access Controls
Enforce strict governance over who can access the letters and what they can do to protect sensitive data.
Custom PDF Workflows
Configure specific tasks to automatically rotate, resize, and extract critical information from PDFs.
NCOA Processing
Validate mailing addresses against the National Change of Address records to flag invalid or outdated contacts.
QR Codes & PURLs
Embed interactive elements into the letters to navigate recipients to online portals for action and gather insights.
Letter Routing
Print letters at the printing facility nearest to the recipient, saving postage costs and shortening delivery timelines.
Pay-Per-Piece
Print and send letters as per unique requirements without worrying about monthly commitments or hidden costs.
Bulk Processing
Configure PostGrid and send one or thousands of letters without worrying about scalability or operational bottlenecks.
Developer Toolbox
Support engineering teams with native SDKs, Test Keys, and a sandbox environment to experiment with PostGrid’s REST API.
Send Letters Online Across All Industries
A simple yet innovative solution for diverse industry applications.
Healthcare
Healthcare providers and associated businesses need a Privacy Act-compliant solution that safeguards Protected Healthcare Information (PHI) at every stage of letter printing and delivery. PostGrid can help them send:
- Patient appointment reminders
- Privacy practice notices
- Lab test result notifications
- Insurance policy update letters
Financial Services
Financial institutions often send high-volume letters to clients for account updates, compliance disclosures, and collection purposes. They demand a scalable solution that can handle their fluctuating needs without compromising data privacy regulations.
- Account statements
- New account confirmation letters
- Loan approval formal documents
- Annual privacy disclosures
Insurance
Insurance companies have to send physical letters to remain compliant. These letters often include policy documents and claims correspondence. Automation with PostGrid can help them send:
- Claim approval or denial letters
- Policy cancellation notices
- Annual premium rate change letters
- Insurance renewal offer letters
Legal Firms
Legal firms and consulting agencies must have complete audit trails while sending time-sensitive legal correspondence and client communications. Plus, proof of physical delivery and data confidentiality are some other requirements.
- Court appearance reminders
- Legal compliance disclosures
- Cease and desist letters
- Client representation agreements
Non-Profits
Charitable organisations often lack the workforce to send letters. They need automation for their physical outreach campaigns to nurture donor relationships. PostGrid can help these organisations send:
- Donor appreciation letters
- Volunteer recruitment letters
- Formal grant proposal letters
- End-of-year tax receipt letters
Human Resources & Staff
Enterprise HR departments are responsible for distributing thousands of official employee communications. Dynamic personalisation and automated workflows with PostGrid help them send:
- Formal employment offer letters
- Termination notices
- Annual benefit enrollment letters
- Corporate policy update letters
The PostGrid Difference
Minimise workload and embrace automated fulfilment across departments.
- Global Carrier Routing
Route letters via carriers like Australia Post, Royal Mail, Canada Post, and the USPS for fast and cost-effective delivery. - Virtual Mailbox
Digitise all incoming and return mail with the industry’s first virtual mailbox and fulfilment solution to overcome compliance challenges and operational burden. - Creative Freedom
Personalise individual letter templates with custom branding elements, such as logos, fonts, colours, and layouts, maintaining brand consistency.
Best-in-Class Enterprise Ready Data Security & Compliance Certifications
Integrates with your favourite tech stack & tools
Easily Improve your workflow and automate print & mail through seamless integration capabilities.
Frequently Asked Questions
Which Letter Sizes Businesses Can Send With PostGrid?
Businesses can automate sending standard A4 or A5 letters from the dashboard. It creates multiple use cases for businesses while using the solution.
How Much Time Does It Take to Send a Letter?
PostGrid offers an industry-leading 2-business-day Service Level Agreement (SLA). This SLA includes the time required for processing, printing, and handing over the letters to the postal carrier. Besides, the final delivery timeline depends on which mailing class an organisation selects from PostGrid’s dashboard.
Can Businesses Send Letters With Sensitive Information?
PostGrid features a fully Australia Privacy Act 1988, SOC 2 TYPE 2, GDPR, and PCI DSS-compliant infrastructure. It ensures all private data is protected through digital and printing workflows.
What Are the Minimum Volume Requirements to Use PostGrid?
PostGrid comes with a pay-per-piece plan to help organisations pay only when they use the solution. So, there are no monthly commitments or hidden platform charges.
Ready to Get Started?
Start transforming and automating your offline communications with PostGrid
